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Meeting room Displays | Free/busy status at a glance

Meeting and conference room displays gives you a real-time overview of available rooms integrated with Microsoft 365, Microsoft Exchange, and Microsoft Teams Rooms.
 

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Key features

Meeting and conference rooms displays integrated with AskCody and Microsoft

Show meeting room availability

Easily find available meeting rooms, book directly on the display, and avoid unnecessary interruptions by colleagues that think the room is available. 
Reduce no-shows and improve utilization

Confirm your meeting on the display upon arrival, or the room will free up for others to book. Reduce no-shows and improve room utilization.
End or extend your meeting

Need 5 more minutes? Finish your meeting without stress and extend the meeting directly on the display. Or free up the room if your meeting ends early.
Report room equipment issues
It's frustrating when something in the meeting room doesn't work. Report the issue directly on the display, and the right people will be notified.
iPad meeting room and conference room displays.
Is that room free or busy?

Show meeting room availability

Conference room displays allow you to easily check the availability of your rooms. Available rooms are displayed with a green background, while occupied rooms are displayed with a red background. However, you have the option to customize these colors to match your company's branding guidelines.

All booked meetings are visible on the left side of your screen. This makes it easy to quickly find an available time. You can book directly from the screen, your Outlook calendar, or the AskCody Mobile App. It is all synchronized with your Microsoft 365. 

Setup auto-release policies

Reduce no-shows and improve utilization

Meeting room displays have on-screen confirmation to enhance meeting room utilization instantly and allow reserved rooms to be automatically released if unoccupied.

By using on-screen confirmation, you can reduce no-shows and improve meeting room utilization significantly. When a meeting is scheduled to begin, the room status is automatically updated to "pending." To confirm your occupancy, all you need to do is tap the screen. In case there is no confirmation received within a specific window, the room is automatically released for others to book either through the screen or their email client.

This feature provides a convenient and efficient scheduling experience for all users.

iPad meeting room display shows availability before a meeting.
iPad Meeting Room displays Occupied.
Manage meetings on screen

End or extend your meeting

If you need extra time, you can instantly view any upcoming bookings or availability and extend the meeting with as much time as is available, all from the meeting room displays.

Likewise, if you finish your meeting early, just go to your conference room scheduling display and end the session. This frees up the room for others to use, maximizing the utilization of the space. The intuitive interface enables employees to use the meeting room display system immediately, without the need for additional software in your calendar system.

Is something not working?

Report room equipment issues

It's frustrating when something in the meeting room doesn't work during your presentation.

The conference room display with built-in fault reporting feature allows users to report equipment issues directly, submitting a work request to the right person within the company with just a few taps on the display. This feature simplifies help requests for employees who use the meeting rooms and enables IT and FM teams to manage equipment more efficiently. Reporting equipment issues promptly is key to getting them fixed faster.

iPad Meeting Room and Conference Room displays issue report.
Meeting room and Conference room display in multiple devices.
What about hardware?

Runs on multiple devices and displays

The meeting room display system are flexible and can run on multiple devices and displays, including iPads or iPad Minis, or professional screens with PoE from Glorystar, Philips, or Crestron. The AskCody software is fully web-based, making it easy to integrate with your existing system. For Glorystar, Philips, and Crestron, free/busy lights are supported to display the status of the meeting room with LED lights on the device. You can even extend the visibility of meeting room status with Crestron's room availability status indicators.

Learn more about recommended screens, displays, and hardware at our Help Center.

Natively on Crestron displays

Hardware to match the software

Meeting management feels perfect with Crestron Meeting Room Displays and Room Indicators and the AskCody Meeting Management Platform. The combination of these tools provides a seamless experience for booking, extending, and ending meetings, as well as fault reporting and room availability status indicators.

Discover Crestron meeting room devices

Combination tools provide perfect Meeting room and Conference room displays.
Burns&Levinson Conference Room Display.
No more no-shows or ghost meetings

End 'Room Sharking'

Does this sound familiar: You need a meeting room right away and plop yourself down in a currently empty conference room. Moments later a group that had already booked the room walks in to find you “room sharking.” Room sharking certainly isn’t malicious, or even the result of poor planning. Ad-hoc meetings happen. Nevertheless, companies need to find ways to help employees avoid it altogether for the sake of all office workers. 

Modern workplace tools are interconnected, and the meeting room display system are integrated directly into the company scheduling system of Outlook and Microsoft Office 365. This eliminates room sharking by providing employees with the information they need to find an available room instantaneously without accidentally taking one that isn’t.  

Understand room sharks and ghost meetings

Don't just take our word for it

Nora_300x300px
Nora FurchnerProject Manager, Facility Management

NORA NEEDS US TO
HAVE HER BACK

"Working with AskCody means working with an actual familiar team, that gives you great support. It is not only a business arrangement, it's a partnership."

Read the Olympus Case Study

Olympus-logo_W400px

 

Susann_300x300px
Susann HollowayConference Services Manager

SUSANN NEEDS US TO
BE A ROBUST ALL-IN-ONE SOLUTION

"We wanted to have something that would integrate with Outlook and help us communicate the meeting needs in one whole package. It's a one-stop shop." 

Read the Eversheds Case Study

Eversheds-Sutherland-logo_W400px
 
Anthony_BurkeWarren
Anthony MooreDirector of IT

ANTHONY NEEDS US TO
STANDARDIZE MEETING PROCESSES

"Meeting room booking has always been a very complex, time-consuming, and manual process. AskCody solved this in an easy-to-use platform." 

Read the Burke Warran Case Study

Burke-Warren-logo_W400px

 

Luke_Shook,hardy,bacon
Luke SchnoebelenDirector of Professional Development

LUKE NEEDS US TO BE
USER-FRIENDLY

"I give AskCody 10 out of 10. AskCody is incredibly intuitive and smart. It makes complete sense because it does what people ask." 

Read the Shook Case Study

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Henry-Chase_BurnsandLevinson
Henry ChaseCIO

HENRY NEEDS US TO
STREAMLINE MEETING PROCESSES

"My best advice is to try it. You will see quickly that the ease of use, ease of management, and overall time savings are worth it." 

Read the Burns Case Study

Burns-Levinson-logo_W400px

 

Shayla_Moore_training_coordinator_Shook
Shayla MTraining Manager

SHAYLA WANTED AN
OUTLOOK BASED SOLUTION

"I LOVE that AskCody is integrated with Outlook. It makes reserving, editing and canceling reservations so quick and easy."

Read the Shook Case Study

Shook-Hardy-Bacon-logo_W400px

 

Nabil_Olympus
Nabil ZerdaziIT Project Manager

NABIL NEEDS US TO BE
INTEGRATED IN OUTLOOK

"Our employees are able to manage the end-to-end process of organizing their own meeting in Microsoft Outlook, and easily find a workspace that will perfectly fit their needs."

Read the Olympus Case Study

Olympus-logo_W400px

 

Jennie_BurnsLevinson
Jennie DePhillipsTraining Manager

JENNIE NEEDS US TO BE
USER-FRIENDLY

"The system can be explained in a clear, logical, and relevant way, and assist even computer-phobic partners in feeling comfortable with handling meeting bookings." 

Read the Burns & Levinson Case Study

Burns-Levinson-logo_W400px

 

Dale-Pollak_eversheds-sutherland
Dale PollockConference Services Manager

DALE NEEDS US TO
PROVIDE STRUCTURE

"The fact that you can manage each reservation and each request needed for that meeting all under one roof, really helped a lot with organizing meetings."

Read the Eversheds Sutherland Case Study

Eversheds-Sutherland-logo_W400px
 
Jesper_Skanderborg kommune
Jesper Imhof RosendahlIT Project Manager

JESPER NEEDS US TO
SPEED-UP BOOKING PROCESSES

"Now users can quickly find a vacant room and book spontaneous meetings directly on a tablet just outside the meeting room. It gives users peace of mind." 

Read the Skanderborg Municipality Case Study

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meeting rooms?

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Common questions about
meeting room displays

Does AskCody Room Displays work with Outlook, Teams Rooms or Microsoft 365?

Yes, AskCody Room Displays, Outlook, Teams Rooms, Microsoft 365 and even Microsoft Places work together—creating a more comprehensive workplace story and integrated experience. AskCody Room Displays uses the data from Outlook, Microsoft 365 and Teams Rooms for meeting room data and information to provide information on where and when people are meeting in the meeting room.

 
Can I use my Company's logo? Yes, you can. We have many options for customizing Room Displays.

Templates are created by AskCody as part of the Onboarding.

To explain in more detail:  

  • You can edit the background color or add a picture - this is both for the Occupied view and the Available view.

  • You can put in your own choice of logo in the bottom left corner of the view.
Can I change the colors on the display? Room Displays are designed to instantly give an overview of meeting room availability. By default the display shows a green background when the room is available, and a red background when it is occupied.

The color choice indicator is fully customizable and can be altered according to your organization's preferences.

How do I book meetings directly from the display?

Ad-hoc meetings and room bookings can be done directly from the meeting room display by tapping on the "Book" button and selecting the length of your meeting. 

The meeting room will change its status from "Available" to "Occupied" as soon as you book it.
Can meeting details be hidden? Is privated meetings displayed? Yes, they can. The AskCody Meeting Room Displays follow your Outlook preferences and Microsoft Exchange Settings. If your meeting is set to be Private, it will stay private. The displays will not show any of the attendees or the meeting subject.
What languages does AskCody support?

The AskCody Platform is available in major languages of your choice.

  • English

  • German

  • Dutch

  • French

  • Spanish

  • Norwegian

  • Swedish 

  • Danish 

  • Finnish

  • Italian
  • Japanese
  • Finnish

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