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The meeting Management Blog

Simple pricing, no surprises

One platform with every feature from the first license. Start with a fixed Platform Fee, add the rooms, workspaces and receptions you need, and choose how much help you want from our team.

  • No feature tiers
  • No add-on modules
  • No per-user fees
Talk to a consultant
Estimate your price

The AskCody Platform

From$5,149/year

Billed annually, about $429 a month

  • 5 rooms, 10 workspaces and 1 reception included
  • Every feature: booking, services, visitors, maps, displays and insights
  • Native to Exchange and Microsoft 365, with Entra ID single sign-on
  • Basic Support at no extra cost
Plus one-time Assisted Onboarding from $2,200. Every new customer gets it, so you go live fast and set up right.
How pricing works

Three steps to your price

You pay for the spaces you manage, not for every person who books them. Your price grows with your workplace, and every feature comes with it.

1

Start with the Platform Fee

One fixed fee for the whole platform, with 5 rooms, 10 workspaces and 1 reception included.

$5,149 per year
2

Add rooms, workspaces and receptions

Add what your workplace needs. The more you add, the lower the price per license.

$514 per room per year, volume pricing in your quote
3

Choose your service plan

Every customer starts with Assisted Onboarding and Basic Support. Add Premium Support or a Managed Service if you want more of our team.

Basic Support included

Estimate your annual price

Move the sliders to match your workplace. Standard prices in US dollars.

Bookable meeting and conference rooms. 5 are included.

Bookable desks and flexible workspaces. 10 are included.

Front desks and lobbies where you welcome visitors. 1 is included.

Service plan

Basic Support is always included. Add more help if you want it.

Your indicative price

    Indicative annual price
    $21,589

    About $1,799 a month, billed annually

    First year including one-time Assisted Onboarding (from $2,200): $23,789

    Get your quote

    An estimate at standard prices, excluding taxes. For larger workplaces, volume pricing lowers the price per license; your consultant applies it and confirms the final price in your quote.

    Everything included

    Every feature, for every team, from the first license

    The teams behind every meeting work in one platform, so nothing gets lost between them. That is why we never split AskCody into tiers or modules.

    Employees and organizers

    • Book rooms, catering and visitors in Outlook
    • Search rooms by capacity, amenities and purpose
    • Book desks and flexible workspaces
    • Services follow the meeting when it moves

    Workplace and facilities

    • Booking rules and policies that fit how you work
    • Indoor maps and floor plans
    • Meeting room displays and dashboards
    • Drag and drop rescheduling

    Reception and front desk

    • Visitor pre-registration and self-registration
    • Host and guest notifications by SMS and email
    • Visitor agreements, badge printing and a visitor log

    Catering and service teams

    • Requests across catering, AV, IT and facilities vendors
    • Deadlines, preparation times and opening days
    • Delivery lists, checklists and inventory management

    IT and security

    • Native to Exchange and Microsoft 365
    • User management and single sign-on with Entra ID
    • Granular roles, audit logs and an API

    Finance and leadership

    • Cost center management and financial reporting
    • Reporting with export to Excel
    • Insights into how your workplace is booked

    One price, built differently

    Many workplace tools price by tier or by user, so the bill grows as you unlock features or add people. AskCody prices the spaces you manage, and gives everyone everything.

    TopicTypical tiered pricingAskCody
    FeaturesAdvanced features sit in higher tiersEvery feature from the first license
    SecuritySingle sign-on and audit logs can cost extraEntra ID single sign-on, roles and audit logs included
    Visitors and servicesSeparate tools, contracts and loginsOne platform and one contract
    What you pay forEvery user who logs inThe rooms, workspaces and receptions you manage
    Service plans

    Choose how much help you want

    The platform is the same on every plan. The plan decides how closely our Customer Operations team works with you.

    Every customer starts with Assisted Onboarding. About six hours of guided sessions to plan, set up, configure and review your platform with us.

    One-time, from $2,200

    Basic Support

    For teams that like to run things themselves.

    Included

    In every subscription

    • Onboarding guides and in-app guidance
    • Help Center and the AskCody AI Assistant
    • Live chat and email, 8 am CEST to 6 pm EST
    • Response within 24 business hours
    Recommended

    Premium Support

    For organizations that want faster adoption and a partner.

    From $3,750/year

    Or 10% of your subscription, whichever is greater

    • Everything in Basic Support
    • Extended onboarding, implementation help and training
    • 8-hour response time in business hours, with priority
    • Quarterly business reviews
    • Meeting Journey Mapping

    Managed Service

    For teams that want us to run the platform with them.

    From $11,100/year

    60, 120 or 180 hours a year

    • Setup and tuning of rooms, users, rules and policies
    • Monitoring and troubleshooting
    • We manage your Exchange and Entra ID configuration
    • Combine it with Premium Support if you like

    Compare the service plans in detail

    Luke Schnoebelen, Director of Professional Development
    Luke SchnoebelenDirector of Professional Development

    The power back in the hands of the user

    “AskCody simplifies the booking process. It gave the power back to the user rather than a ‘wait and see scenario’... AskCody gave us visibility into all the available resources, and that’s great. That was at the core of what we needed.”

    Anthony Moore, IT Director
    Anthony MooreIT Director

    Ten bookers used to mean ten ways to book

    “Ten different people booking a meeting resulted in ten different ways of creating a meeting, and everything that goes with it... With AskCody employees can now book rooms and request services themselves, and it gives them a kind of self-service aspect where they can take control of their own meetings.”

    Dale Pollock, Conference Services Manager
    Dale PollockConference Services Manager

    A reception that is ready before guests arrive

    “The benefit of AskCody is that we are all a lot more prepared. The receptionists are not struggling to gather visitor information, which has streamlined the whole process and made it much easier for the receptionist and a better experience for our visitors.”

    Ben Ashdown, Head of Technology Support and Operations
    Ben AshdownHead of Technology Support and Operations

    80 percent of reception time given back

    “In general, the AskCody benefit is the time savings and removing the daily frustrations around meeting planning. The biggest benefit until now is that we have saved 80 percent of the reception time, which was taken up with dealing with visitors coming and going.”

    Jennie DePhillips, Training Manager
    Jennie DePhillipsTraining Manager

    Even computer-phobic partners feel at home

    “With AskCody we have a system based on Outlook which everyone is already familiar with, so training of the end user is painless. The system can be explained in a clear, logical, and relevant way, and assist even computer-phobic partners in feeling comfortable with handling meeting bookings.”

    Nora Furchner, Project Manager, Facility Management
    Nora FurchnerProject Manager, Facility Management

    Not just a vendor, a partner

    “Our goal was to find a partner who can hear our concerns, understand our requirements, support us in our project... Working with AskCody means working with an actual familiar team that gives you great support. It is not only a business arrangement, it is a partnership.”

    What happens next

    From first conversation to go-live

    We consult before we quote, so the price fits how your workplace really runs.

    1

    Talk to a consultant

    Tell us how your meetings, rooms and visitors work today, and where things slip. We map what AskCody should do for you.

    2

    Get your exact quote

    A clear quote for your platform, licenses and service plan. The same structure you see on this page, with nothing hidden.

    3

    Go live with us

    Assisted Onboarding takes your team through planning, setup and configuration in about six hours of guided sessions.

    Talk to a consultant

    Pricing questions, answered

    How much does AskCody cost?

    AskCody starts at $5,149 per year for the Platform Fee, which includes every feature, 5 rooms, 10 workspaces and 1 reception. You add the rooms, workspaces and receptions you need beyond that, and every new customer pays a one-time Assisted Onboarding fee from $2,200. Use the price estimator for an indicative price, and talk to a consultant for your exact quote.
    What is included in the Platform Fee?

    Every feature in AskCody: room and desk booking, meeting services such as catering, visitor management, maps, meeting room displays, dashboards, reporting and insights, plus the integration with Exchange and Microsoft 365 and single sign-on with Entra ID. The Platform Fee also includes 5 rooms, 10 workspaces, 1 reception and Basic Support.
    What counts as a room, a workspace and a reception?

    A room is a bookable meeting or conference room. A workspace is a bookable desk or flexible workspace. A reception is a front desk or lobby where you welcome and register visitors. You scale each one on its own, so you only pay for the spaces you manage.
    Do you charge per user?

    No. You pay for the rooms, workspaces and receptions you manage, not for the number of employees who book them.
    How does volume pricing work?

    The prices on this page are our standard prices. For larger workplaces, the price per room, workspace and reception goes down with volume, and your consultant applies volume pricing in your quote. The Platform Fee is the same for everyone. Public sector and government organizations can also talk to us about public sector and framework agreement pricing.
    Why is Assisted Onboarding required?

    Because a good start decides how fast your teams get value. Assisted Onboarding is about six hours of guided sessions to plan, set up, configure and review your platform with our team. It is a one-time fee from $2,200, and it is part of every new subscription, also when you choose Premium Support or a Managed Service.
    What is the difference between Premium Support and a Managed Service?

    Premium Support gives you faster responses, priority in the support queue, extended onboarding, implementation help and training, and quarterly business reviews. With a Managed Service, our specialists run the platform with you: setup and tuning of rooms, users, rules and policies, plus monitoring and troubleshooting. You can combine the two. See the service plans page for the details.
    How do billing and renewal work?

    We bill annually, and your subscription renews each year. We notify you about the upcoming renewal three months before the end of your subscription period, and that is also the notice period if you want to end it: give us written notice at least three months before the period ends. The full terms are in our terms and conditions.
    Can we add rooms, workspaces or receptions later?

    Yes. Start with what you need today and add licenses as your workplace grows. Your consultant updates your subscription, and every new license comes with every feature.
    Which currency are the prices in?

    The prices on this page are in US dollars and exclude VAT and other taxes. Your consultant confirms your final price in your quote.
    Is AskCody secure?

    AskCody runs on Microsoft Azure, uses Entra ID for single sign-on and user management, and has an ISAE 3000 assurance report. Read more about our commitment to GDPR.

    Get your exact AskCody price

    Talk to a consultant about your rooms, workspaces, receptions and the teams behind your meetings. You get a clear quote, with nothing hidden.
    Talk to a consultant