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Headcount planning
What is headcount planning?
Headcount planning is forecasting how many people an organization will employ over a period, by team and location. For the workplace, it is the starting point for deciding how many desks, rooms and other spaces are needed, combined with how often people actually come in.
From headcount to space
In a hybrid office, headcount alone overstates the space needed. Planners combine headcount with attendance on peak days and a desk-sharing ratio to estimate how many desks and rooms each location really needs.
What to track
- Planned hires and leavers by team and location
- Attendance patterns by weekday
- Desk and room utilization
How AskCody supports headcount planning
AskCody workplace analytics shows time and capacity utilization of rooms and desks from booking data, which helps translate headcount forecasts into realistic space needs.
Frequently asked questions
What is a desk-sharing ratio?
The number of desks per employee, for example 0.7 desks per person when not everyone is in on the same day.
Who owns headcount planning?
Usually HR and finance, with facilities using the result to plan space.
Related terms