Book desks and
workspaces with ease

AskCody is a meeting, workspace, and resource management Platform integrated natively with Microsoft 365 and Outlook.

With AskCody you can book desks, workspaces, and meeting rooms efficiently from the familiar interface of Outlook. 

We created a user-friendly interface for employees to book desks, while also allowing administrators to manage desk availability, social distancing, cleaning schedules, and create utilization reports.

A workspace is a physical location where employees can work. It can consist of a single desk, a visiting office, a single cube, guest workstation, or multiple desks located close to each other in a department, office neighborhood or open floor plan, depending on the available capacity. No matter what it is, a workspace is a space for work. So, workspaces follow the logic from Microsoft Places and and new Microsoft Exchange resource type called Workspace.

A workspace can be a workspace with a capacity of 1, like a single desk or an office, where only one person can book it at a time. If someone else tries to book, they will be rejected trying to book it. It’s basically like when booking a meeting room. If it’s booked already, your reservation or booking gets rejected.

But a workspace can also be a workspace with a capacity higher than 1 (different from the example above), where more people can reserve and book a spot in the workspace, until the capacity is fully booked. This could be the case, if you have an open office, a small department, a neighborhood, a small team, or similar, where it's not that important if you book Desk 1 or Desk 2 since both desks are in the same office and located close to each other; as long as you can book the one that is available in that "zone" (that workspace) where you want to work.

Understanding the concept of how workspaces work, capacity is the key. Capacity refers to the total number of people who can work in the workspace at the same time.

If the capacity is 1, only one can book it (like a single desk). If the capacity is 10 (like in a hot desk area or neighborhood), 10 people can book a spot at the same time. When a workspace that has 10 desks is booked to 50 percent capacity for a specific period, only five more people can book the workspace for that period. If they do, the workspace will become unavailable to other users. If an 11th person tries to book the workspace, the request will be declined, since the workspace is fully occupied. 

AskCody Workspaces can therefore be used extremely flexible depending on the specific needs, scenarios and offices designs, and both used for desk booking, as well as desk hoteling and used in "hoteling scenarios", where employees simply book a spot in a neighborhood, department, or certain area, instead of selecting the specific desk or cubicle. 

It’s like booking a hotel room: you need a room at a certain hotel at a certain point in time, but it's really not important if you have Room 37 or Room 39 as they are designed the same, have the same view, the same size bed, and located next to each other on the same floor; as long as there is a room available when you check-in.

Learn much more about how workspaces work here

Yes.

You can choose to use Microsoft Azure Single Sign On (SSO) for convenient and safe login to the AskCody Portal. 

There are only a few requirements to setup SSO for your organization. You can read about them here Microsoft Azure Single Sign On. 

You don't need any special equipment to use AskCody's desk booking solution. You can manage all bookings using your email or through the AskCody mobile app, which allows you to book desks quickly.

However, we recommend that you label each workspace with a tag, such as "desk 1, 2, 3," etc. so that employees know which desk they should sit at. This will help to ensure that everyone can find and sit at the booked desk.