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The meeting Management Blog

When the calendar says a meeting will happen, reality agrees

AskCody is the Meeting Management Platform for Microsoft 365. Rooms, catering, AV and visitors are booked from Outlook, so when a meeting moves or is canceled, every team behind it already knows.

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The real meeting problem

Booked is not the same as ready

A meeting changes: from 10:00 to 14:00, and to another room. The calendar updates. The systems behind it don't.

Catering has the old time. AV sets up in the wrong room. Reception expects the guest at 10:00.

Small gaps add up fast, and workplace teams fix them by hand, one email and one phone call at a time.

A client meeting moves to 14:00 in Outlook while catering, AV and reception still work from the old plan, then the rest of the day piles on, each change on another team’s list
AskCody is for the teams behind every meeting

One booking. Every team in sync.

AskCody connects facilities, catering, reception, AV and IT, and finance to the same booking in Outlook. When a meeting is booked, moved or canceled, the room, the services and the people behind them move with it. No emails to chase, no lists to reconcile.

 Learn more about our meeting management platform

Animated illustration of a working day across eight meeting rooms, connected to the facilities, catering, reception, AV and IT, and finance teams
Why AskCody

Why do organizations choose AskCody?

Meetings are where deals are won, decisions are made and guests meet your company. AskCody looks after everything that happens after the booking, so meetings start on time, the teams behind them stop chasing changes, and fewer rooms and orders go to waste.

It holds because AskCody is native to Exchange. The room calendar is the single source of truth: no separate database, no copy to keep in sync, so every team works from the same booking. How AskCody works with Microsoft 365

Animated illustration: a client visit at 09:00. Facilities sets up the meeting room, catering delivers coffee, the guests check in at reception, and the meeting starts on time.
Meetings start on time

The room is set, the coffee is in and the guests are checked in before the meeting begins.

For the business: client meetings open on time.
For your people: hosts walk in prepared.
For your guests: a welcome that says you expected them.
Animated illustration: a board meeting is moved from 10:00 to 14:00 in Outlook, catering, facilities and AV are updated with it, nobody has to chase the change, and the meeting starts on time.
Your teams get their day back

When a meeting moves, catering, facilities and AV move with it. Nobody has to chase the change.

For the business: service hours go to service.
For your people: calmer days, fewer interruptions.
For your guests: everything is right at the new time.
Animated illustration: nobody checks in to a 10:00 booking, so the room is released and another team uses it; a canceled meeting cancels its lunch order; every order is settled to the right cost center.
Nothing goes to waste

Rooms nobody shows up for go back to people who need them, and canceled meetings take their orders with them.

For the business: more from the space you pay for.
For your people: a free room when you need one.
For your sustainability goals: less catering for meetings that never happen.
AskCody customer workplaces, from a corporate foyer and a law firm reception to a bank headquarters, next to a checklist of the AskCody customer profile
The perfect match

Tailor-made for corporate offices, headquarters, financial and professional services

AskCody is built for law firms, banks, investment firms, accounting firms and consultancies with 500 to 5,000 people and 50 to 500 meeting rooms across a handful of locations.

If you run managed receptions and front desks, in-house catering or conference services, and Microsoft 365 with Teams Rooms, AskCody fits the way you already work.

 

 See the organizations that run on AskCody

Shayla M, Training Coordinator
Shayla MTraining Coordinator

A wonderful upgrade to our room reservation system

“I LOVE that AskCody is integrated with Outlook. It makes reserving, editing and canceling reservations so quick and easy. The interface is very easy to use and is so customizable to our needs. I love that we can make it our own and customize our rooms, vendors, and services from the Admin side.”

Luke S, Manager, Learning and Development
Luke SManager, Learning and Development

Quality room management system with quality people supporting it

“I give AskCody 10/10. It is a phenomenal solution. Easy to implement. It's easy to train on, and it is easy to use. We use AskCody to allow our population to easily and confidently book rooms across all our offices, giving them the ability to do it themselves. Kind of removing the middle person.”

Anthony, IT Director
AnthonyIT Director

We needed a standardized system that was easy for people to use

“We needed a standardized system that was easy for people to use and that could automate the current processes. With AskCody, employees can now book rooms and request services themselves, and it gives them a kind of self-service aspect where they can take control of their own meetings.”

Nora, Project Manager
NoraProject Manager

Our goal was to find a partner

“Our goal was to find a partner who can hear our concerns, understand our requirements, support us in our project, and then provide a solution that best fits Olympus. With AskCody (...) it is not only a business arrangement, it is a partnership.”

Talk to us about how your meetings run

Tell a consultant how your rooms, services and visitors work today, and get a straight answer on where AskCody fits.
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